note fr today's meeting:staff would like to make all 15 ppd dates early release,* also want to move nov 24 date forward ? as it is the day before holiday;proposal of pd fr johnson, gibson fine, sped would like best practices to be done first, also, some staff had other ideas for further pd;staff want pd for starting up portfolios for next semester;staff want pd for second step-bullying--murray has whole program, to start w social studies classes;staff want pd to start up words definition prgm/johnson; also want to put up lists in hallways;staff want some pd time to work w ea other on across grade/discipline planning to implement all of the pd that has been scheduled;*will we get short days on ppd days--not all pd are on early release days; need to mesh pe game days, ppd days, admin day calendar, on one site calendar-soon;need to remove resolved items fr plan of action

FYI_UBC WEEKLY MONDAY MEETINGS ARE A UANIMOUSLY APPROVED PAST PRACTICE SINCE 2001...UNLESS OVERTURNED UBC IN VIOLATION

UBC WEEKLY MONDAY MEETINGS ARE A UANIMOUSLY APPROVED PAST PRACTICE
SINCE 2001...UNLESS OVERTURNED UBC IN VIOLATION

DR. MARTIN LUTHER KING, JR. ACADEMIC MIDDLE SCHOOL UBC-ADMIN MEETING OPENING COMMITTEE MEMBERS AND PRINCIPAL PRESENT AGENDA -SPECIAL ED: USE OF ADDITIONAL FUNDS TO HIRE TWO MORE PART-TIME PARAS ESP IN THE TASK OF SHADOWING INCLUSION STUDENTS. IT WAS AGREED THAT THE TWO PARA POSITIONS WILL BE GIVEN TO A SINGLE PARA AS PART OF AN EFFORT TO REMEDY THE NEEDS OF SPECIAL ED TEACHERS. -ADDITIONAL STIPEND FOR 'HARD TO FILL', NEED THE FORMS, AND WHO QUALIFIES ADMIN THOUGHT THE UNION WAS TO SUPPLY THE FORMS, UBC THOUGHT THE OPPOSITE. ADMIN AND UBC REP WILL CHECK INTO THIS. -ANYTHING SPECIFIC ON THE REASONING BEHIND THE MAINSTREAMING THAT IS TAKING PLACE --SPEC. CAN THOSE TEACHERS IMPACTED GET TRAINING EVEN 'INTRODUCTORY' FOR THE SPECIAL NEEDS OF THE STUDENTS THEY HAVE? UBC AND ADMIN AGREED TO USE AT LEAST ONE FACULTY MEETING TO INTRO AND EXPLAIN SPECIAL ED CONCEPTS, TERMS AND IMPORTANT ASPECTS OF THE IEPS WE RECEIVE FR OUR SPEC ED TEACHERS SO THAT WE MAY BETTER SERVE THESE, OUR NEEDIEST STUDENTS. ( SUCH A PROGRAM HAD BEEN PLANNED LAST YEAR BY MR GALGANO AND MS SHELDON) -DAILY 'ABSENT-TARDY LIST' FOR STAFF ADMIN AGREED TO HAVING THIS LIST--WHICH CAN ONLY BE AS ACCURATE AS THE DAILY INFO RECEIVED BY ATTENDANCE. -UBC WOULD LIKE TO HAVE THE EVERY OTHER MONDAY MARKED ON SITE CALENDAR FOR THE LUNCH MEETING THIS HAS BEEN AGREED TO HAVE JUST ONE MORNING BELL TO ALLOW STUDENTS IN THE BLDG THIS HAS BEEN AGREED TO please read, amend prioritise, add to this before thurs pm thanks, UBC AND ALL THOSE IN ATTENDANCE ARE ASKED TO CORRECT THIS DOCUMENT AND SEND THE CORRECTIONS TO MS DOYLE OR MCCACHREN, WHO WILL PRODUCE A CORRECTED VERSION FOR THE RECORD. MANY THANKS FOR YOUR ATTENDANCE AND INPUT. MCCACHREN

amend and attach:>>Could we add that we asked about not letting students in early in the morning and after lunch? I believe Dr. E agreed to address that and also asked that teachers not dismiss students early. Thanks!

UBC Meeting minutes 9/14

/14/09
UBC Meeting
12:18-12:49

Meeting notes

Discussed importance of bringing grievances to a conclusion. Seven out of 8 have been settled.

Do we need to deputize additional UBC reps? Faculty/staff should use the elected members of the UBC to represent them.

Faculty raised questions about mentoring/committees announced at staff meetings. What are the guidelines? Do we think this should be mandatory? Committee meeting times should not require extra hours. We need guidelines and procedures in writing from administration.

The running of the school is a UBC concern. Administrators should be aware of this and involve the UBC in decision-making process. The UBC should have one voice. Concerns and issues should be put in writing and carefully discussed/formulated before being brought to the administration.

Discussion of interim report procedure that begins today. This may need more discussion for next interim period.

We need clean up sheets/attendance slips updated. Hopefully the latest attendance strips will be up to date and have all of our students on them.

Concerns raised for the next UBC-Admin meeting
Ms. Zheng still needs a paraprofessional. Administration is attempting to hire one. Meanwhile, substitutes seem to be mostly unavailable.
Textbooks – some teachers have shortages and they may need to be ordered.
Clarification of mentoring/teacher partnerships and committee membership guidelines and what is mandatory.
Role of the Dream Team
Shared decision making with faculty
Attendance clean up/list of absences (this may have been resolved)

UBC Admin Minutes Sept. 18, 2009

Friday September 18, 2009 UBC Administration Minutes
Attendance: Miranda Doyle, Michael McCachren, Chris Scerri, Danielle Belluomini, Lenda Butcher-Myers, Gloria Minjares.
1. McCachren- clean-up sheets
-Belluomini- every day, need attendance of what students are excused
-Minjares- school loop has attendance, will make information more complete on daily sheet, also students bring absent slips to class days after they return, will check on absent slips being used regularly.
2. McCachren- Paras
-Minjares- waiting to hear from HR, may rebalance classes, may get para from Vis Valley
3. Brown- Textbooks- on their way? We need a plan for 8th graders that do not turn in their
Textbooks (who will enforce this)
-Minjares- Dr. E decision on consequences, this needs to be brought to him.
-Brown- book checks could be part of their grade
Minjares -Other schools hold diploma. Tried to collect more last year, collected some money;
However, could be better tracking system. Consequences could be: activities
Could teachers come up with classroom procedures, school will set consequences. Lets
Get this out to parents before back to school night.
-Scerri- Could we put missing textbooks on interim?
4. McCachren-Dream Team was formally run by staff
-Brown-Some people feel that mandatory committees will make people reluctant to
Participate. Inspired to participate instead.
-Minjares- I think it needs should be shared. I agree it needs to be clarified. Dr E needs to
Address this.
5. McCachren- Back to school night Comp Time.
-Come in early -Leave earlier -Early release on Fridays

UBC meeting notes & chart of ongoing issues

9/28

UB members present: McCachren, Doyle, Wooten, Butcher, Brown, Scerri, Belluomini

1. Discussion of decision-making process on interims.

Pros: Goals were met, staff helped transfer files, finished in one day

Cons: Transporters were confused when teachers passed on interims by themselves, cross-community students created confusion, loss of academic time

* Group agreed to do it again as long as files continue to be available in counseling office Mon-Wed for use by PE, electives, etc.

* Proposed that only students receiving Ds, Fs, Ws, and/or Us receive interims

1. Comp time for back to school night and 6th grade orientation

* Need to request dates from administration (NOTE: See your box for form from Dr. E!)

1. Construction – issues include dust, asbestos, disruption of learning

* This will be difficult to deal with as we also try to raise our test scores

* We should make a list of questions we would like answered

* Could the school be moved to another site for the year?

UBC/ADMIN PLAN OF ACTION (Revised 10/2)

Item of concern

Actions attempted to remedy

Person(s) responsibility

By what date

Notes

Ms. Zheng-no paraprofessional assigned as of 9/16/09

Dr. E is interviewing and working with HR. Special Ed teachers should notify Dr. E ASAP if they are not getting subs.

HR (district)
Principal

?

Clarification of mentoring/teacher partnerships (Critical Friends) and committee guidelines

Dr. E will post a list for sign ups. Equity Teacher will be here 5 days to provide release time. This is to provide mentoring, and is not evaluative.

Principal

Shared decision making with faculty (?)

Dr. E requests a list from faculty of which decisions they would like to share. UBC listed meetings calendar (draft goes to UBC on a Monday for feedback); also events and shortened day schedules. What else? Policies? Procedures?

Faculty
-- Ms. Minjares gives draft of monthly schedule to faculty for feedback

Faculty/UBC submits list to Dr. E by Oct. 30

Role of Dream Team-clarify decision making process-could faculty take leadership role on this?

Written clarification of process is necessary. Team met with UBC Sept. 29. A Dream Team faculty member is taking the lead on this.

Dream team members and admin.

?

Back to School night & 6th Grade orientation comp time

Dr. E is distributing memo. Teachers use form to sign up for late arrival (9 am)/early release (3:30). Comp time can be used until the end of the school year. Turn in form to Dr. E.

Principal
Teachers

Use time by end of school year.

Interim process/ faculty would like to do interims only for students with Ds, Fs, Us and Ws.

Dr. E will check with parents about interims only for students in danger of failing.

Principal
Teachers

Before next round of interims?

Balanced Scorecard deadlines; scheduling of meetings to meet deadline.

Departments need to meet Monday, Oct. 5 to finalize. Dr. E will revise and submit to SSC on Oct. 6.

Principal

SSC approves on Oct. 6
Dr. E sends to district by deadline

Construction concerns – how do we get answers to questions that arise?

Contact Dr. E with questions. He will propose moving school or delaying construction to district, but is not optimistic.

Principal
District

Ongoing

AYP for next year – do we know what the expectations will be?

Dr. E will get numbers and share with faculty. Expectation will be higher than this year.

Principal
District

Oct. 9 Faculty Meeting

Classroom use on weekends – rooms are not returned to original state.

Let Dr. E know about problems. He makes a phone call to weekend programs.

Principal

Ongoing

Program Improvement Year 4 Status update

District is sending out letters soon (week of Oct. 5?). Students may decide to change schools. District will provide/pay for tutoring at our site.

Principal

Month of October

Due date for MRDs – should be due Wednesday 9 am instead of Tuesday?

Dr. E agreed that MRDs will be due Monday 9 am. However, he wants 100% turned in at that time, or deadline may be set earlier. Agreed to provide training to new teachers on MRDs.

Principal

Wednesday, Oct. 7, 9 a.m.

Size of reading intervention class(es) – some are very large. Is it possible to rebalance?

Teachers with concerns should speak with Dr. E and he will work to rebalance classes. Small ELD classes are impacting others.

Principal
Faculty

Ongoing